Meeting Minutes – January 20, 2020

January 20th, 2020

Petland Heritage Way 


Vanessa and Brandon Millichamp
Cody and Stephanie Faulds
Myrna Stevens
Mel McHaffie
Anthony Rumpel
Rass Hamilton
Jolianna Boutin
Sharon Boutin
Shawn Burge
Lucas Neter
Dawn Soul
Garth Paynter

Meeting Start: 7:00 pm

Meeting minutes read and voted all passed.

Treasurer’s report: $46,497.

 Up to date with everything coming out.

Potterpotties voted on price of $840. Approved unanimously.

Vote on new venue costs and discuss table costs and booth costs or what is being raised or not being raised- tables costs at -for members – 140  non members- 165 late bookings- 200 voted for, 1 opposed.

Voted on opening Booking Feb 8. Approved unanimously.

 Cut off and cancelling date May 1. Approved unanimously.

 Vote on deposit for fall show $1000- Approved unanimously.

Spend $300 more on printing for corner adds for Jason to hand out sooner- Approved unanimously.

Vote on changing the showtime for Sunday show. Sunday time change from 11-4 changing to 10-4. Approved unanimously.

Pay Myrna for designs by 1 free table at show each job she does. Approved unanimously.

Discuss issues from fall show that were not able to be discussed because there was to many new people. Discussed and worked on fixing some of the stuff.  And starting to work on issues that are happening.

Vote on new location and cost rectifying vote. Approved unanimously.

Vanessa will determine time of opening bookings once all is decided – Tabled.

Give out new meeting dates at the meeting- tabled to next meeting.

  • March 16
  • April 20
  • May 19 at other location
  • June 15
  • August 17
  • September 21
  • November 16

Discuss donating to the alberta amphibian and reptile society after getting all the information from the organization. Donating a table to them at the show- Tabled to next meeting.

What TARAS can do to help bill 136 in Ontario.

Discuss anything else that needs to be discussed  – Tabled till next meeting.

Meeting ended 9:00pm 

November 18, 2019 – Meeting Minutes


  • Vanessa and Brandon Millichamp
  • Cody and Stephanie Faulds
  • Melissa McHaffie
  • Kass Lavon Reider
  • Greg West
  • Chris Stinson
  • Levi Sherman
  • Danielle Blote
  • Dawn Soul
  • Lucas Neter
  • Keanna Fox
  • Tyler Hookey
  • Cassandra Greene
  • Kylie French
  • Myrna Stevens
  • Zoe Kliem
  • Jennifer Kliem
  • Austin Dorman
  • Garth Paynter


Meeting started at 7:00 pm                   

Read previous minutes, approved unanimously.

Treasurer’s report – Current balance is $53,975.55, still waiting for some payments to come out.

Meet new people to show up at the meeting.

Andrea and Stephanie are leaving as of AGM. Izzy is still trying to find someone to take over.

Greg and Chris talk about the possibly taking over the shows and helping to keep TARAS going. They are wanting to have TARAS do just education parts and not do the show running. Large conversation about possibilities of funds for taking over and ways to help keep TARAS going and still making money.  

Discounts for memberships with Critters and Crawlers, as well as School House Pets. 

Discussed the training possibilities of sending 2-3  people for the government non-profit training to help run the group the way it should be run.  Voted on vote- in future to have 2 main and treasurer. Vote all passed unanimously (Brandon finding out more info for)

Discussed donating to local and non local organizations to get back to our mission statement. Getting a little more information to work out how much to donate. In agreement, just need to get more info to do so. 

Asked  the new people what they thought the meeting would be like and what they would like to see. Wanting to see more animals.

Christmas party December 14th at Chinook Bowling 5:00-6:30. Voted for cost of $270 and pot luck supper. Voted approved unanimously. Possibility of booking more space if need be voted approved. 

 Telus Spark event needs to be discussed to make a date. February 22nd Saturday possibly. TARAS to only cover 10$ per person with active membership. Admission – people pay the rest. All passed unanimously. 

Meeting ended at 8:50.

March 18th, 2019 – Meeting Minutes


  • Vanessa and Brandon Millichamp
  • Cody and Stephanie Faulds
  • Glyn and Andrea Hersom
  • Natasha Cholowsky
  • Lucas Neter
  • Dawn Soul
  • Chad Adamson
  • Bonnie Powell
  • Jennifer, Toby, & Zoe Kliem

Start time: 7:13 pm, went live at 7:50 as things to discuss off camera.

Account balance as of date is $24,909.54

Previous meeting minutes read and voted all unanimous.

Tables for show are rented and booked, Table cloths ordered.

Went over show break down and jobs; what’s done and what’s not as of yet.

Talked about getting 5- 10 dollar gift cards for people who stay to help clean up after Sunday show. Voted and unanimous vote.

Voted for fuel cover for a presentation in Olds for Brandon and Vanessa. Voted and unanimous.

Discussed boosting event cost wise for posters and spending.

Figuring out Midsun fall dates checking in with other events and groups.

End time: 8:53 pm

January 21st, 2019 – Meeting Minutes

Attending meeting:

  • Vanessa and Brandon Millichamp
  • Cody and Stephanie Faulds
  • Lucas Neter
  • Toby, Zoe, & Lachlan Kliem
  • Austin Dorman
  • Dawn Soul
  • Natasha Cholowsky

Start time: 7:00 pm at Deerfoot Meadows Petland

Reading of previous meeting minutes, all were in favor

Discussed the show set up for the May show, and from sounds of it all is just about ready to go.

Discussed posters and are pulling from last posters used just changing a couple of things.

Cody sending copy of show break down which is discussed and handed out jobs for the show.

Discussed having both vets at the May show so vet checks go faster.

Brandon and Vanessa are doing the tv media stuff for show information and getting it out there.

Talked about possible other game nights and if it was worth it or not.

Discussed day of learning on renting a 15 passenger van, TARAS pay fuel and van rental – voted on and vote unanimous.
Lucas driving van.

Also discussed other possible days of learning possibilities such as birds of prey museum and others.

Show Jobs

  • signs and posters – Lucas
  • Food truck – Cody
  • Show bookings this show – Stephanie
  • Show media/news channels – Brandon and Vanessa
  • Vet checks with the 2 vets – Brandon and Vanessa

End time: 8:40 pm with show and tell Florida king snake

November 13th, 2018 – Meeting Minutes

Attending meeting:

  • Vanessa and Brandon Millichamp
  • Cody Faulds
  • Natasha Chapman
  • Georgia Blum
  • Nena Zeck
  • Pat Ryan
  • Isabelle Cheung
  • Lucas Neter
  • Dawn Soul
  • Toby and Jennifer Kliem

Start time: 7:10 pm

Met and learned about the members at the meeting.

Discussed Bruce concerns and voted on live feed for permanent ban. The vote was unanimous (vote 11 yeses for life time ban) Bruce Carr and Arachnophiliacs.

Discussed possibly banning savs and tegus for sale at our shows as well as other big monitors as well. Nothing decided on that yet still needs to be discussed later on.

Discussed the show break down numbers and funds. Don’t have any of that yet need to get numbers from cody. (square 630, attendees 3792) still need more info from Cody so waiting on that.

Discussed having fish and wildlife at the show, either to donate a table to them or not. Voted on it and passed unanimous (vote 11)

Discussed with the lady that is doing the looking into possibly legalising certain bugs to not be banned anymore. Like the dubia roches, blue death feigning beetle, Florida ivy millipede. Voted for a donation to the cause vote was unanimous 11 to go fund me to help legalise bugs.

Talked about the AGM voting in spots for May meeting.

Switched over the volunteer coordinator position to Natasha Chapman from Iz. They’re working one on one to get it all switched over fully for the AGM.

Talked about a possible trip to Edmonton museum trip as an event for members, discussed possible dates. Discussing more at next meeting.
Bus rental/ van rental possibilities as well as meeting place to start.

Discussed venue dates for upcoming show waiting for options to hear back from other groups on their shows. Date still to be determined.

As well as talked about other meeting dates:
January 21st
March 18th
April 15th
May 21st
Jan 21,March 18, April 15 meetings at Deerfoot Heritage Meadows
May 21 st at Shaganappi location.

End time: 8:34 pm with show and tell snake.

September 17th, 2018 – Meeting Minutes

Attendees are:

  • Cody and Stephanie Faulds
  • Vanessa and Brandon Millichamp
  • Lucas Neter
  • Jennifer and Toby Kliem
  • Brad Hopkins
  • Jasmine Bouffard
  • Kelsey Chapman

Start time: 7:10 pm

Reading of last minutes: all in favor

The VIP hour was discussed more and laid out. Talked about who might be running the till/helping out. But they need to be over 18.

Secretary position discussed and Vanessa Millichamp set as Secretary till voted in in May. Asked if anyone else wanted position no offers.

Vet checks with Kelsey were discussed and volunteer to go around and assistance set.

Next meeting was discussed for possible dates and made for November 13th at Shawnessy. All in favour of date.

End time: 7:30 pm

May 7th, 2018 – Meeting Minutes

Start time : 7PM

Treasurer’s Report : $18,490.86

Review of meeting minute from February: Passed Unanimous

Discussion on MVP criteria

  • What makes them MVP
  • How to choose ie: who picks, draw, etc.
  • Izzy will ask around at what volunteers stuck out for people

Pick up name stickers for volunteers

Aquarium Society discussion:

  • Lei will speak to them
  • We are not acting till they have had some success in their own shows in order to protect TARAS best interest
  • What is the benefit to TARAS to combine with Aquarium society
  • Lei to gather info and present it
  • Tabled till a future time

Show Stuff

  • Show set up : Izzy and Stephanie
  • Tarped space is still an issue at this point . We have lost 5ft in space with scaffolding and tarps
  • Take the space from the vendors and not the patrons
  • Approach with possible partial refund after show if it is still an issue
  • Tentative table layout is finished
  • Look at for future clips of global past for kids corner on the TV
  • Advertising is going well and trending high
  • 2 signs had to be moved from north Costco to harvest hills and bow bottom to Costco by east hills
  • Cody to pick up 2 flats of pop and 4 flats of water: put to vote motion – passed
  • Vendor supper TBA : will be self paid , volunteers welcome but again self paid
  • Lucas and Dawn will organize
  • Volunteer times: Sat 7am -9 am start , Sunday 10 am start


  • President : Cody Faulds
  • Vice President : Glyn Hersom
  • Treasurer : Andrea Hersom
  • Secretary : Bonnie Powell
  • Bulletin Editor : Lucas Neter

General Board Members :

  • Brandon Millichamp
  • Chad Adamson
  • Dawn Soul
  • Isa Kar (Volunteer coordinator )
  • Stephanie Faulds
  • Vanessa Millichamp

Discussion on Bylaws

  • Must have 11 board members

Show and tell ideas for meetings

  • Looking for more unique ideas and animals
  • Fall reptile show is booked
  • We will not be doing pre-bookings after this show at this time
  • Motion to vote : unanimous
  • Venue Talk : look into venues
  • Ideas for venue locations : empty warehouse , empty retail spots, ice rinks , and hotels

Needs for a show location and things to consider when checking out

  • Min 15 – 20 thousand square feet
  • Animal friendly / allowed to have open animals
  • Power and ATM allowance
  • Entrance and access to loading doors
  • Access to electrical panel and fuses
  • Pluses to consider : transit, parking, location

Fall expo booked for mid sun : Oct 20/21

Next meeting : June 11 2018

  •  Voted for Shawnessy Petland and meeting date : passed
  • Bonnie to book Shawnessy

Lake day :

  • July
  • Cody to arrange and set guest list
  • Potluck

Global TV

  • Izzy and lei will go and bring animals

Red deer TARAS attendance

  • TBA : contact Jim
  • Bonnie will go

Meeting End : 9:01 PM

September 18th 2017 Meeting Minutes

Sept 2017 Meeting Minutes

January 15th, 2018 – Meeting Minutes

Time start: 7:06 pm
Treasurer’s report: $24,786.18

Reviewed Minutes from Oct /Nov

AGM: May 22, 2018

Christmas Party

  •  Call deer foot in and inquire about pool for kids , games , potluck
  •  Call other venue places for games night

Spring Show

  • Background stuff being sorted
  • Tables go on sale Jan
  • Volunteer coordinator (tabled to next meeting )
  • Hot spot for wifi (tabled to next meeting )
  • Proper handling guidelines (must have a board member present in the kids’ corner at all
  • Cycling through adults and animals in kids corner more frequent
  • Signs of facts on different animals through the show and kids room (specially the common
    species and life expectancies)

Discussion on memberships with those who were live
Review of volunteer ages and door ages

  •  Min 10 years old to volunteer. need adult to volunteer with them to age of 14 of age
  • Contact info for parents and guardians till 16 yrs of age

Next meeting blood python
Update Stephanie and Liam’s membership
Contact the humane society for their needs and donation accepted (tabled till next meeting)
Vendor meal paid by TARAS (tabled to next meeting)
Show sponsor questions.
Pop and water for volunteers: 2 flats of water 1 pop Costco

Shawnessy Petland needs to be booked for Feb. 20th
Family day at Eau Claire Market Feb.

November 20th 2017 Meeting Minutes

Nov 2017 Meeting Minutes